The Representative Admin is responsible for the administration of the Wyndham Basketball Association’s VJBL and Big V programs. The role focuses on managing the day-to-day administrative tasks to ensure smooth operations of these representative programs. 

Roles and Responsibilities - Representative Program Administration (Big V & VJBL)

• Serve as the primary administrative contact for the VJBL & Big V representative programs.
• Handle all player registrations, PTTs, clearances, and related inquiries.
• Complete all VJBL & Big V nomination/registration forms.
• Coordinate pre-tryout sessions and information sessions for parents and teams.
• Support the administrative aspects of Big V and VJBL tryout operations.
• Manage registration processes for coaches, assistant coaches, and team managers, including WWC information and statutory declarations.
• Maintain an up-to-date database of all VJBL/Big V coach and team manager contact information.
• Coordinate education sessions for parents on score bench roles and responsibilities.
• Distribute and maintain the Team Manager guide, with instructions on role performance.
• Co-Ordinate and oversee Game Day Staff for Big V Games.
• Support the ordering, distribution and stock management for uniform and merchandise items.

NBL 3x3 Hustle Franchise

• Coordinate the Wyndham Basketball 3x3 Hustle Franchise
• Act as event manager for all 3x3 Hustle Wyndham Basketball events
• Manage all player registrations and Pro Hustle contracts
• Work with WBA Marketing & Communications staff to promote 3x3 Hustle events
• Work closely with the NBL to ensure full compliance of all 3x3 Hustle operations
• Recruit and train event staff and volunteers in order to host 3x3 Hustle events
• Coordinate the operational and logistical aspects on all 3x3 Hustle events and promotions
• Manage all 3x3 Hustle merchandise sales
• Develop and manage the annual 3x3 Hustle events calendar
• Take the lead on 3x3 Hustle as Wyndham Basketball’s Head coach of 3x3 Basketball

Customer Service and Relationship Management

• Respond to incoming phone calls and emails, ensuring all inquiries are addressed promptly.
• Assist members with online registration processes.
• Develop and maintain strong relationships with WBA affiliates, including VJBL, Big V, BV, and BA.

Other Administrative Duties

• Provide regular reports to the General Manager / Wyndham Basketball Executive Committee
• Perform other administrative tasks as required by General Manager / Wyndham Basketball Executive Committee

Selection and Appointment Criteria

Essential:

• Experience in business administration, preferably in sports.
• High level of organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in data management, particularly using MS Excel.
• Ability to work autonomously and as part of a team.
• Working with Children Check.
• Police Record Check.

Desirable:

• Understanding of basketball and community sport in Victoria/Australia.
• Experience with Play HQ.
• Experience in creating high-standard presentation materials.