We are looking for an experienced Event Manager to help plan and deliver Volleyball and Beach Volleyball events in Australia as part of the national Events framework and aligned with the Volleyball Australia strategic plan. Your work will directly contribute to the successful delivery and operation of the some of the biggest and best volleyball events in the southern hemisphere.

If you are looking for an opportunity where you can be part of an experienced, passionate and close-knit team and enhance your skills in events, sports presentation, competition management and relationship building with government partners, this role is for you! As one of the Event Managers you will predominantly be responsible for leading the delivery of the Australian Volleyball Schools Cup, Australian Youth Volleyball Championships, Australian Beach Volleyball Schools Cup as well as other major national championship events whilst supporting the other event managers in the team with set accountabilities for your role.

To excel in this position, you will have proven event management skills and experience . Your drive innovation and improvements will support our vision for connecting the community with volleyball through events as well as driving the platform for sustainable success of our sport’s pathway. Furthermore, you will have exceptional relationship building skills at all levels of the organisation, working with stakeholders, event staff and participants. This exciting role requires someone who has fantastic attention to detail, and an ability to manage many event tasks in a time pressured environment.

We can offer you the opportunity to work alongside like-minded individuals who are professional and passionate about what they do! Your team-mates will always be at the ready to support you, and help you drive the best outcomes for our diverse and ever-changing sport. Flexibility for this role is essential as weekend, evening work, travel and long hours will be required at different times throughout the year.

Successful Applicant will be required to adhere to Volleyball Australia’s policies and procedures including the National Integrity Framework and associated integrity policies and Code of Conduct.

Responsibilities:

Reporting & Relationships

• Report to the Events Director. You may also be required to report to and be supervised by other persons from time to time.
• Develop positive, professional collaborative working relationships within and external to the events team, VA staff, member State & Territories, local volleyball communities and VA funding partners.
• Develop reports for the VA Board, Chief Executive Officer or VA Annual Report when required as well as reporting for relevant state governments and stakeholders as required.

Event Management

• Deliver the events through quality project management, as the ‘Events Lead’.
• Establish, activate, and review a project management plan for all programs and events.
• Develop program and event budgets with support from the Events Program Manager. All VA program and event budgets are subsequently approved by the VA Board.
• Develop and implement new events as opportunities are identified or become available.
• Develop detailed marketing and communication plans, aligned with our Marcomms company for all VA event properties as required.
• Develop and implement sports presentation and fan engagement activities for relevant events to help expand and engage the fans and spectators of the sport of Volleyball through events.
• Manage all scheduled Programs and Events as per the event regulations and VA Event policies, regularly reviewing and documenting improvements.
• Contribute to the review and development of event policies.
• Contribute to the review and development of the National Volleyball Events Strategic Plan.
• Review and develop the Risk Management Plan for each program and event delivered.
• Work with the team on the development and implementation of competition management at events. Including creation of event draws and maintenance of live results.

Finance

• In conjunction with the Events Director and VA Finance Manager, manage all budgets for activities under your responsibility ensuring cash flow and reporting any variations to budget. Ensure income is invoiced and expenditure is paid in a timely manner.
• Request services and products for programs and events as per VA’s Procurement Policy

Workforce

• Identify, liaise with, and assist contracted promoters / delivery agents on behalf of VA.
• Manage, educate, and develop the skills of event staff and volunteers to deliver sustainable international standard volleyball events.
• Provide administrative support to relevant committees and implement agreed recommendations and outcomes.

Qualifications & Experience:

Essential

• Minimum 3 years experience in event management
• Demonstrated ability to work with budget parameters
• Demonstrated ability to work toward KPI’s
• Ability to work under pressure
• Current Working with Vulnerable People check
• Full time work rights within Australia without restrictions

Desirable

• Experience in competition management and the creation of competition draws & schedules
• Experience with project management tools and processes.
• Current Drivers Licence

Knowledge & Skills:

• Excellent stakeholder relationship management
• Ability to prioritise tasks and meet critical deadlines whilst managing multiple projects simultaneously
• Exceptional time management and organisational skills
• Strong ability to work as part of a team
• Ability to build rapport and working relationships with stakeholders, members and staff
• Excellent communication skills, both written and verbal
• Proficient in Microsoft software, including Excel, Word and Outlook applications.
• Knowledge of Adobe software suite, including Acrobat, Illustrator and InDesign.
• Applicant must have strong attention to detail and personal presentation
• Applicants must have experience in working with children.
• Applicants must be able to demonstrate an understanding of appropriate behaviours when engaging with Children.

Personal Attributes:

• Ability to show initiative with a demonstrated commitment to the organization with he ability to work independently and inter-dependently as a leader and a manager
• Ability to be adaptable and flexible and make changes at short notice when things don’t go to plan
• Ability to be resilient and push through difficult situations. Keep calm under stress and process problem solving skills in a calm thoughtful way.